Summary: The Billing Coordinator is responsible for preparation and processing of monthly client billing, balancing and closing out the month/year, preparing departmental reports, acting as a liaison between attorneys and clients for billing and collection issues, and other duties as required. This position is a vital part of a small team that supports our attorneys.

Primary duties and responsibilities include, but are not limited to:

• Compiles and bills attorney fees and expenses to clients
• Reviews and edits draft bills in response to attorney requests
• Processes unbilled fee and expense write-offs
• Requests and verifies accurate expense back-up to include with client bills as needed
• Maintains paid client invoice file, including relevant supporting documentation and correspondence
• Monitors client e-billing regarding budgets, appeals, and outstanding invoices for collection purposes
• Reports necessary actions that need to be taken regarding electronically billed client invoices (errors, missing budgets, appeals, missing matters)
• Reviews and verifies accuracy of billing and supporting documentation as required
• Researches and, if needed, work with billing attorneys and legal staff to respond to billing and collection inquiries
• Creates and maintains specialized reports and various other billing analyses as required
• Creates and prints final client billing
• Assists with special projects, reporting, and analysis as needed
• Supports the other Administrative staff as needed

Job Specifications/Qualifications:

• Ability to maintain strict confidentiality at all times
• Demonstrated proficiency in Microsoft Office suite
• Ability to learn new software, including Elite Enterprise and Sage Carpe Diem
• Ability to communicate clearly and concisely both written and verbally with attorneys, legal staff, and clients
• Strong attention to detail and proofreading skills
• Strong customer service skills
• Ability to work well in a team environment
• Ability to prioritize and handle multiple assignments often under time pressures.
• Ability to perform at high levels in a fast-paced ever-changing working environment and successfully adapt to changing priorities and working demands
• Excellent work habits, including a willingness to work occasional overtime as necessary to meet deadlines

Education/Experience/Certifications:

• Associates degree or equivalent work experience
• Business and/or office experience

The firm offers an excellent benefits package including health insurance, pension benefits, a 401(k) plan and more. On-the-job training will be provided.

A background check will be performed. If you are qualified and interested in the position, please submit your resume to hr@stuartlaw.com.